Subject: Request for Information: Website Design Assets & Content for [School Name]

Dear Principal / School Management,

I hope this letter finds you well.

Following our recent discussions regarding the development of the new website for your school, our team is excited to begin the design and build process. To ensure the website accurately reflects the school’s identity, values, and operational needs, I have compiled a list of initial information and assets required to get started.

To make this as seamless as possible, I have organized the requirements into four main categories. You can share these files with me via a shared Google Drive folder to be shared with you privately.

1. Identity & Visual Branding

• School Logo: High-resolution version.

• School Colors: The official color palette (or clear photos of uniforms/letterheads so I can match the colors).

• Core Values: The school motto, mission, and vision statements.

• Media Assets: High-quality photos of the school grounds, classrooms, sports activities, or cultural events.

2. Core Informational Content

• About Us & Principal’s Welcome: A brief history of the school and a welcoming note from yourself for the homepage.

• Academics & Curriculum: A list of phases/grades taught, subjects offered, and curriculum details (e.g., CAPS).

• Extra-Murals: Sports, cultural activities, and clubs available to learners.

• Admissions & Fees: Step-by-step application procedures, current school fee structures, and any downloadable application forms (PDFs).

3. Practical & Contact Details

• Contact Information (Letterhead) : Official telephone numbers, email addresses, and physical/postal addresses.

• School Hours & Calendar: Daily school hours and current term dates.

• Optional – Staff/Management List: Names and roles of key management team members (SMT/SGB) and administrative heads, with shoulder-length photos, if available.

4. Technical Details (If available)

• Domain & Hosting: Does the school already own a domain name (e.g., .edu.za or .co.za), or will we be registering a new one? If we are, do you have any preferences? Please share with us.

• Special Features: Are there specific tools you would like integrated, such as a portal for newsletters, a photo gallery, or links to existing parent communication platforms (e.g., d6 Connect)?

Please feel free to send these through as they become available; we don’t need everything at once to begin the initial layout and structure.

If you or your administrative team have any questions or need clarity on any of these points, please let me know. I look forward to working together to bring your school’s digital presence to life.

Warm regards,

The Resource Center Team